How to Report Phishing That Arrives in a Business Mailbox
How to report phishing email that reaches a business mailbox: the first minute, who to report it to, what to tell staff, and how to stop the next one.
4 min read
Guides, Page 2 of 4
Setup, strategy, and getting started with business email.
Showing 25–48 of 94
How to Schedule an Email to Send Later (and Why It Helps)
How to schedule an email to send later in Outlook, Apple Mail, Thunderbird and webmail, which methods need your computer on, and when delayed sending helps you.
3 min read
How to Search Business Email Effectively: Operators and Tricks
Learn how to search business email effectively with operators for sender, date, attachments and exact phrases in webmail, Outlook, Apple Mail and Thunderbird.
4 min read
How to Send Email on Behalf of Someone Else or a Shared Address
How to send email on behalf of a colleague or a shared address: From vs Sender vs Reply-To, send-as identities in each mail app, and the DMARC pitfall to avoid.
4 min read
How to Send Large Files by Business Email (Limits and Alternatives)
How to send large files by business email: real attachment limits per provider, why a 20 MB file fails a 25 MB cap, and when to use links or compression.
4 min read
How to Send a Secure, Confidential Email From a Business Mailbox
How to send a secure or confidential business email: what TLS does and does not protect, links vs attachments, passwords by another channel, and when not to.
4 min read
How to Set an Out-of-Office Auto-Reply for Business Email
How to set an out of office auto reply for business email: what to write, when to switch it on, and what never to reveal to strangers or spammers.
3 min read
How to Set a Reply-To Address for Business Email and API Sends
How to set a Reply-To address in webmail, Outlook, Thunderbird and Apple Mail, and for API sends, so replies to automated mail reach a monitored inbox.
3 min read
How to Set Up Business Email on a Second Domain (Multi-Brand)
How to set up business email on a second domain for a new brand: add and verify the domain, publish MX, SPF, DKIM and DMARC, and choose mailboxes or aliases.
3 min read
How to Set Up an Email Alias for Business (Alias vs Mailbox)
Learn how to set up an email alias for business, when an alias beats a full mailbox, and how to reply from the alias address without confusing customers.
4 min read
How to Set Up Email Read Receipts and Whether to Use Them
How to request read receipts in Outlook, Thunderbird, Apple Mail and webmail, why most recipients never send them, and better ways to know an email was seen.
4 min read
How to Set Up Freelancer Email on a Personal Brand Domain
How to set up freelancer email on a personal brand domain: pick the domain and address, publish the DNS records, connect your apps, and keep client mail apart.
4 min read
How to Unsubscribe Safely From Newsletters in a Business Inbox
How to unsubscribe safely from newsletters in a business inbox: when the link is safe, when to mark as spam instead, and how to manage list mail with a filter.
4 min read
How to Use BCC Properly for Business Email (Privacy and Mass Mail)
How to use BCC properly in business email: when it protects privacy, when it looks sneaky, and how to send to a list without exposing anyone's address.
4 min read
How to Use a Subdomain for Email (mail.yourdomain vs yourdomain)
When to use a subdomain for email and when not to: mail.yourdomain.com as a server name vs sending from notify.yourdomain.com, and the DNS records each needs.
4 min read
How to Whitelist a Sender So Their Mail Stops Going to Spam
How to whitelist a sender or add them to safe senders in Outlook, Apple Mail, Gmail and webmail, so important business email stops landing in the spam folder.
3 min read
IMAP vs POP3 for Business Email: Which One Should a Team Use?
IMAP keeps mail on the server and syncs every device; POP3 downloads it to one. Learn the practical IMAP vs POP3 differences and why IMAP wins for teams.
3 min read
Mailbox vs Alias vs Forwarder vs Distribution List Explained
A mailbox stores mail, an alias is another name for it, a forwarder sends copies elsewhere, a distribution list reaches a group. Learn which to use when.
3 min read
Malware in Email Attachments: Safe Handling Rules for a Small Team
Safe handling rules for email attachments at a small business: which file types are dangerous, why macros, .zip and .html matter, preview vs open, and recovery.
4 min read
Phishing Awareness Training for a Small Team: 6 Tells, 15 Minutes
Phishing awareness training for a small team: the six tells that give a phishing email away, what to do when you spot one, and a 15-minute session outline.
4 min read
Secure Website Contact Forms: Honeypots, Rate Limits, Send via API
Secure your website contact form and the email it sends: honeypot fields, rate limits, header stripping, why PHP mail() fails DMARC, and sending through an API.
4 min read
How to Send Sensitive Documents by Email Safely: A Checklist
How to send sensitive documents by email safely: expiring links instead of attachments, passwords by a separate channel, redaction that works, and a checklist.
4 min read
Shared Mailbox Security: Individual Logins, No Shared Passwords
Shared mailbox security for small teams: why a shared password for info@ or support@ is a risk, how to give people individual logins, and auditing who sends.
4 min read
STARTTLS vs SSL/TLS in a Mail App: The Exact Difference
STARTTLS upgrades a plain connection to encryption; SSL/TLS encrypts from the first byte. Learn the exact difference and the port 587 mistake that breaks mail.
4 min read
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