Free business email in Sweden: set up namn@dittforetag.se

Swedish business runs on trust signals that are checked rather than assumed: the organisationsnummer, the "Godkänd för F-skatt" line on the invoice, the Bankgiro number, and increasingly a Peppol address. The email domain sits in the same list. An enskild firma or a new AB writing from a Gmail address to a municipality, a construction client using ROT, or a corporate purchasing team gets a slower reply, if any. A .se domain costs a yearly fee at a Swedish registrar; the mailboxes can be free.

Quick answer

Register dittforetag.se at a Swedish registrar such as Loopia, One.com or Binero, paying by card, Swish or invoice. Create a free OquMail workspace with no card, add the domain, paste four DNS records, click Verify and create your mailboxes. Add the mailbox to Outlook or your phone over IMAP, and set the new address as the sender in your invoicing program.

Choosing your domain: .se, .nu or .com

• .se: run by Internetstiftelsen (the Swedish Internet Foundation) and sold through registrars; open to anyone, priced in kronor, and the ending Swedish customers expect.
• .nu: also administered by the Foundation and popular in Sweden for consumer brands; fine as a second domain, less expected on an invoice.
• .com: for businesses selling mostly abroad; many Swedish companies hold both and use .se for the mailboxes.
• Names with å, ä or ö can be registered as IDN but are awkward in email addresses. Register the plain form (for example "akerberg" rather than the ä form) for the domain you use in addresses.

Why a domain address matters in Sweden

Construction and home services billed under ROT and RUT involve Skatteverket paperwork and customers who check that the company is real before the deduction is claimed. Consultants invoicing on 30-day terms are paid faster when the invoice, the sender address and the Bankgiro details all belong to the same company. Suppliers to municipalities and regions must send e-invoices through Peppol, and the contact address on the registration should not be a personal webmail. Tech startups in Stockholm, Gothenburg and Malmö pitching to investors or hiring are judged on the small details first.

Step by step: from domain to working inbox

1. Register dittforetag.se at a Swedish registrar. Pay by card, Swish or invoice; the domain is active within minutes.
2. Go to oqumail.com and create a free workspace with your name and a password. No card, no trial countdown.
3. In the dashboard choose Add domain and type dittforetag.se. OquMail shows the four DNS records to add.
4. Log in to the registrar, open the DNS editor, and add the MX, SPF, DKIM and DMARC records exactly as shown. Registrars that bundle mail (Loopia, One.com) add their own MX records on new domains; delete those first.
5. Return to OquMail and click Verify. The live check names any record still missing.
6. Create your mailboxes: info@, faktura@ (invoices), and one per person. The free plan allows up to 15 mailboxes with 5 GB each.
7. Send a test from webmail to a Gmail address, then add the account to Outlook or your phone with the settings below.

The four DNS records OquMail needs

• MX — host @, value mail.oqumail.com, priority 10
• SPF (TXT at @) — v=spf1 MX (Mail Exchanger — where incoming email is delivered) a:mail.oqumail.com ~all
• DKIM (TXT at your selector ._domainkey) — v=DKIM1; k=rsa; p=… (the exact key is shown in your OquMail dashboard)
• DMARC (TXT at _dmarc) — v=DMARC1; p=none; rua=mailto:dmarc@yourdomain.com

OquMail connection settings

• Incoming (IMAP): mail.oqumail.com, port 993, SSL/TLS
• Outgoing (SMTP): mail.oqumail.com, port 587, STARTTLS
• Username: your full email address (you@yourdomain.com)
• Password: the same password you use for OquMail webmail

What it costs in Sweden

• The .se domain: a yearly fee in kronor at the registrar
• Mailboxes: free on OquMail, up to 15 with 5 GB each, 250 sends a day per mailbox
• No monthly fee, no hosting plan required

Mistakes common in Sweden

• Keeping the registrar's bundled mailbox active alongside the new ones. One MX set per domain; remove the registrar's MX records.
• Swedish characters in mailbox names. Use asa@ and put Åsa in the display name.
• Using a personal address on the Peppol registration or the Bolagsverket record. Use a role address such as faktura@ that survives staff changes.
• Telia, Telenor, Tele2 and Tre consumer connections block outgoing port 25. Use port 587 in every mail app.
• GDPR applies to customer data in mailboxes: one mailbox per person, no shared passwords, and remove access when someone leaves; our GDPR and email hosting guide covers the basics.

Common questions

Can an enskild firma use this?

Yes. A .se can be registered by an individual, and a single mailbox costs nothing. Put the new address on invoices alongside the F-skatt line.

Does it work with Outlook and my phone?

Yes. Add an IMAP account with the settings above in Outlook, Apple Mail or the Gmail app, using your full address as the username.

What are the limits?

15 mailboxes, 3 domains, 5 GB per mailbox, no expiry. Extra mailboxes are added on request without touching DNS.

Want to see how your own domain is set up? Use the free SPF checker, DMARC checker and MX lookup: they run in your browser and store nothing.