Free business email in Poland: set up imie@twojafirma.pl in 2026

Polish JDG owners, IT contractors on B2B contracts, Allegro sellers and small agencies send faktury with a NIP that clients act on, and a wp.pl or onet.pl address on them undermines the whole thing. This guide sets up imie@twojafirma.pl with free mailboxes, covering NASK registration, DNS and connecting Outlook and your phone.

Quick answer

Register twojafirma.pl with any NASK-accredited registrar, create a free OquMail workspace, add the domain, paste four DNS records, create mailboxes. Up to 15 mailboxes are free with no card, so the domain is your only cost.

Domain choice: .pl, .com.pl or .com

The .pl domain is administered by NASK and is open to anyone worldwide with no document check. Registrars include home.pl, nazwa.pl, OVHcloud, cyber_Folks and many more. Polish businesses mostly use direct .pl; .com.pl is older and still seen, and regional endings such as .waw.pl exist but are rare. A .com is common among IT companies and exporters.

• .pl: the default for Polish businesses; open, instant, inexpensive
• .com.pl: acceptable, slightly dated; useful if the .pl is taken
• .com: fine for IT contractors and exporters; register the .pl too
• Register in the company name as it appears in CEIDG or KRS

Why Polish clients trust a domain address

Faktury VAT with a NIP are expected to come from the company domain, and accounting departments increasingly check it before paying. IT contractors invoicing on B2B, Allegro sellers moving to wholesale, agencies and installers all deal with clients who make that check. A domain address also keeps biuro@ and faktury@ with the company when a contractor or employee leaves.

Step by step

1. Register twojafirma.pl with a NASK-accredited registrar such as home.pl or nazwa.pl.
2. Create a free OquMail workspace at oqumail.com. No card.
3. Add the domain in the dashboard and copy the four DNS records.
4. In the registrar’s DNS panel (home.pl: Domeny → DNS; nazwa.pl: Domeny → Konfiguracja DNS; OVHcloud: DNS zone) add the MX, SPF, DKIM and DMARC records.
5. Click Verify. The live check shows which record is still missing.
6. Create mailboxes: biuro@, faktury@, and one per person, up to 15.
7. Send a test from webmail, then add the account to Outlook, Thunderbird, Apple Mail or the phone mail app with the settings below.

The four DNS records OquMail needs

home.pl and nazwa.pl packages pre-set MX records for their bundled mailboxes. Delete them before adding OquMail's, and keep only one TXT starting with v=spf1 on the root.

• MX — host @, value mail.oqumail.com, priority 10
• SPF (TXT at @) — v=spf1 MX (Mail Exchanger — where incoming email is delivered) a:mail.oqumail.com ~all
• DKIM (TXT at your selector ._domainkey) — v=DKIM1; k=rsa; p=… (the exact key is shown in your OquMail dashboard)
• DMARC (TXT at _dmarc) — v=DMARC1; p=none; rua=mailto:dmarc@yourdomain.com

OquMail connection settings

• Incoming (IMAP): mail.oqumail.com, port 993, SSL/TLS
• Outgoing (SMTP): mail.oqumail.com, port 587, STARTTLS
• Username: your full email address (you@yourdomain.com)
• Password: the same password you use for OquMail webmail

What it costs

A .pl renewal is inexpensive and payable by BLIK or card at Polish registrars. The email is free: OquMail's free plan has no card step and includes 15 mailboxes, 3 domains, 5 GB per mailbox, webmail, IMAP/SMTP, delivery logs and a send API. Google Workspace and Microsoft 365 charge per user per month, which a JDG or a three-person sp. z o.o. does not need for basic mailboxes.

Pitfalls common in Poland

• Using a wp.pl, onet.pl, o2.pl or Gmail address for the business. It looks private and cannot be handed over when you hire.
• Bundled registrar mailboxes with no DKIM: faktury land in junk at corporate clients.
• Choosing SSL on port 587 in Outlook or Thunderbird. It must be STARTTLS.
• Polish characters in mailbox names. Keep addresses plain ASCII (lukasz@, not an accented form) and put the correct name in the display name.
• Forgetting to update CEIDG contact details and your Google Business Profile with the new address.

Common questions

Can a JDG owner register a .pl without a company?

Yes. NASK has no document requirement, so any individual can register a .pl and use it for the business.

Does it work with Outlook and my phone?

Yes. Add an IMAP account with the settings above in Outlook, Thunderbird, Apple Mail or the Gmail app.

What are the limits?

15 mailboxes, 3 domains, 5 GB per mailbox, no expiry.