Small Business1 min read
Business Email for Architects & Design Studios
RFPs, permits, and client presentations — enterprise-grade sender identity for design firms.
Part of the collection Business email, industry by industry
Municipal and commercial clients archive correspondence for years. Your address appears on every submittal — make it one they respect.
Quick summary
- Named mailboxes for each architect, so contractors and planners know who owns a project
- studio@ or hello@ for new enquiries and press
- projects@ or a project-number address pattern if your team wants one inbox per job
- accounts@ for fee invoices and supplier bills
- Put project numbers in subject lines so correspondence can be searched years later
Addresses for a design studio
- Named mailboxes for each architect, so contractors and planners know who owns a project
- studio@ or hello@ for new enquiries and press
- projects@ or a project-number address pattern if your team wants one inbox per job
- accounts@ for fee invoices and supplier bills
Drawings are too big for email
Drawing sets and models quickly exceed what receiving servers accept — many refuse messages above roughly 20–25 MB. Share them through your document-control or file-sharing tool and email the link, with the revision number in the subject line. It keeps the mailbox small and makes sure everyone works from the same version.
Keep a record that lasts
- Put project numbers in subject lines so correspondence can be searched years later
- Keep project mail in studio mailboxes, not personal accounts, so it stays with the firm when staff move on
- Publish SPF, DKIM and DMARC — fee invoices are a common target for impersonation
- Use Outlook or Apple Mail over IMAP/SMTP if the team files mail into folders from the desktop